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How to Setup Microsoft Outlook for Gmail Account

You can read your messages from Gmail in other mail clients, like Microsoft Outlook and Apple Mail, using IMAP. When you use IMAP, you can read your Gmail messages on multiple devices, and messages are synced in real time.

NOTE:  2 Step verification Account don't support this Outlook or Less Secure Apps





Set up IMAP

Step 1: Check that IMAP is turned on

  1. On your computer, open Gmail.
  2. In the top right, click Settings Settings.
  3. Click Settings.
  4. Click the Forwarding and POP/IMAP tab.
  5. In the "IMAP Access" section, select Enable IMAP.
  6. Click Save Changes.



Create New Account on Microsoft Outlook

1. Click on Tools , and then click Account Settings.


2. On the E-mail click New

Or You can Edit or Remove the Existing Email here:





3. Input your gmail account info.

4.Click on Manual Setup, and then click Next.

5. Choose E-mail Service -> Internet E-mail POP, IMAP,  and then click Next.

 6. On the Server Information Input

Incoming Mail (IMAP) Server   
imap.gmail.com
Outgoing Mail (SMTP) Server   
smtp.gmail.com


Then check the box  Require logon using secured password. Click More settings


7. Click the outgoing Server and then  select Use same settings

 8. On the Advance Tab menu  input:

Incoming Mail (IMAP) Server  
Encrypted Connection : SSL
Port: 993


Outgoing Mail (SMTP) Server
Encrypted Connection TLS  
Port for TLS/STARTTLS: 587






9. Once Your Done,  click Test your Account settings  then Create  a Test Email by sending email to your own email account.




Troubleshooting:


If you can't sign in to your email client, you might see one of these errors:

"Username and password not accepted"
"Invalid credentials"
You're asked to enter your username and password over and over


Step 1: Check your password
If you have these problems or can’t sign in, first check to make sure you’re using the right password.

Step 2: Try these troubleshooting steps
Update your email client to the latest version.
Use an App Password: If you use 2-Step Verification, try signing in with an App Password.
Allow less secure apps: If you don't use 2-Step Verification, you might need to allow less secure apps to access your account.
If you recently changed your Gmail password, you might need to re-enter your Gmail account information or completely repeat your Gmail account setup on your other email client.




Solution: Change account access for less secure apps

Allowing less secure apps to access your account

Google may block sign-in attempts from some apps or devices that do not use modern security standards. Since these apps and devices are easier to break into, blocking them helps keep your account safe.

Some examples of apps that do not support the latest security standards include:
  • The Mail app on your iPhone or iPad with iOS 6 or below
  • The Mail app on your Windows phone preceding the 8.1 release
  • Some Desktop mail clients like Microsoft Outlook and Mozilla Thunderbird

To help keep Google Apps users' accounts secure, we may block less secure apps from accessing Google Apps accounts. As a Google Apps user, you will see a "Password incorrect" error when trying to sign in. If this is the case, you have two options:
  • Option 1: Upgrade to a more secure app that uses the most up to date security measures. All Google products, like Gmail, use the latest security measures.
  • Option 2: Change your settings to allow less secure apps to access your account. We don't recommend this option because it might make it easier for someone to break into your account. If you want to allow access anyway, follow these steps:
    1. Go to the "Less secure apps" section in My Account.
    2. Next to "Access for less secure apps," select Turn on. (Note to Google Apps users: This setting is hidden if your administrator has locked less secure app account access.)
If you still can't sign in to your account, the "password incorrect" error might be caused by a different reason.


NOTE:  2 Step verification Account don't support this Outlook or Less Secure Apps



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